A parent should not have to send cash to school and hope.
Cash in a tin with a column written beside it means the student, the parent and the housemaster each carry a different figure in their heads. A deposit receipted once and drawn down against gives all three the same running balance, at the same moment.
Money released to a boarder is recorded against the member of staff who released it and the reason it was needed. That protects the student, and it protects the member of staff, which is the part schools usually forget to solve.
Guardians follow the balance and the term's entries from the parent app, so the question that currently costs somebody a phone call — has it run out, what did it go on — is answered before it is asked.
A boarder arrives at the start of term with money for the things a school does not bill for — soap, a haircut, airtime, a bus fare home. It is usually handed to a member of staff at the gate, put in a tin, and written in a column in the back of a hardback book.
Nothing about that arrangement is dishonest. It is simply unaccountable. The student does not know what is left. The parent knows only what they sent. And the member of staff holding the tin has no way to prove they handled it properly, which is a genuinely uncomfortable position to put somebody in for three months at a time.
Msomi does not hold anyone’s money. The school does, exactly as it does today. What changes is the book.
A deposit is receipted at the office when the money is handed over, and it lands on the student’s pocket money account. Withdrawals are recorded as the money is released, against the member of staff releasing it and with the reason it was needed. The balance is derived from those entries rather than maintained by hand, so it cannot drift from the sum of what went in and what came out.
The student can see what they have left. Their confirmed guardians can see it from the parent app, along with the term’s entries. The office and the house staff can see it in the system.
That single fact removes most of the friction: the call home asking for more money that a parent cannot verify, the argument about how much was sent, the discovery in week nine that a child has had nothing for a fortnight.
Guardians can set a limit on how much their child may draw over a period, which is what most families actually want — not to approve each purchase, but to know the term’s money will not be gone by the middle of it.
The pocket money book follows the same rules as the fee ledger, because it is the same kind of obligation: it is somebody else’s money. Entries are added, never edited. A mistake is corrected by a reversal carrying a reason, so the correction is visible rather than the error being hidden. Every entry records who made it.
At the end of term the statement shows what was brought in, what was drawn, and what remains — carried forward, or paid back when a student leaves. If a parent asks where their child’s money went, the school answers with a page instead of a memory.
A demo runs about forty minutes and uses your own class lists, frameworks and grading — so you are looking at your school rather than a sample database.
Or try it first — the Trial tier gives you a full term, free, with every module unlocked. See plans.
Either way we confirm your school by phone before activating it, so you are live usually within one working day.
